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This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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What’s changing

Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

Admins can use the New Data Migration service to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

Additionally, you’ll notice a new, streamlined  interface designed to simplify your migration experience.


Example of a running Microsoft SharePoint Online migration

Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

Resources

Read More

What’s changing

Gemini Audit logs are now accessible through the Reporting API (Admin SDK). This allows admins to track user activity and interactions with Gemini in the Gemini app and Workspace apps, including: 
  • The action performed by the user within a Workspace application, initiated or assisted by Gemini. For example: formalizing copy, generating a background, or summarizing a conversation. 
  • The specific app where Gemini was used, for example Chat, Gmail, or Docs. 
  • The specific features which were used, for example “help me write”, “remove image background” or “help me organize”. 
  • And more – see our API documentation for more information on the types of Gemini in Workspace activity you can query. 
As part of this update, this information will be available in the security investigation tool and audit investigation tool as well. 

Who’s impacted 

Admins 

Why you’d use it

Admins can use the Reports API to analyze how their users are engaging with Gemini at scale. These valuable insights can help organizations get the most out of Gemini. Specifically: 
  • Monitoring adoption and usage: Admins can track the overall use of Gemini features across the organization and within specific Workspace applications (Gmail, Docs, Slides, Sheets, Gemini app). This includes identifying the number of active Gemini users, their usage patterns per app, and the “Last Used” time stamp for each user. 
  • Understanding feature utilization: The reports detail how frequently specific Gemini features like content summarization and generation are used within different applications. 
  • Identifying training needs: By observing feature and app usage, admins can pinpoint areas where users might require additional training or resources to maximize their use of Gemini's capabilities. 
  • Identifying power users: The reports can help identify individuals who are heavily utilizing Gemini features, potentially recognizing internal champions who can share their expertise and best practices with other users. 
Further, surfacing this information in the audit and investigation tool can help admins review user activity related to Gemini, while the security and investigation tool can help admins to identify, triage, and take action on potential security and privacy issues.

Getting started 

Rollout pace 

  • Reports API: Available now.
  • Security investigation tool and the audit investigation tool: Extended rollout (potentially longer than 15 days for feature visibility) beginning on July 1, 2025

Availability 

  • Available for all customers with a Google Workspace edition that includes access to Gemini in Workspace apps, as well as customers with a Gemini add-on*. 
  • The Reports API and audit and investigation tool is available for all Google Workspace customers. 
  • The security investigation tool is available for Google Workspace
    • Frontline Standard and Plus 
    • Enterprise Standard and Plus 
    • Education Standard and Plus 
    • Enterprise Essentials Plus 
    • Cloud Identity Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

Read More

What’s changing 

We’re improving the granularity of Google Meet hardware Admin log events. This upgrade offers a more comprehensive and precise audit trail, enabling you to better track and understand administrative actions related to your Google Meet hardware. This increased visibility will enhance your organization's security and facilitate more effective troubleshooting. 

First, the “HANGOUTS DEVICE SETTING” event category is going away and will be replaced with a new event type: “GOOGLE MEET HARDWARE”. This does not apply for “Chromebox for meetings Device Setting Change”, which will move to “APPLICATION SETTING” in a follow-up launch. 

The following changes made in the Google Meet hardware Admin console will be logged as an Admin log event under “GOOGLE MEET HARDWARE”:
  • Change lifecycle state on Meet device 
  • Change OU membership of Meet device 
  • Change properties on Meet device 
    • This includes all information found in the Admin console under Devices > Google Meet Hardware > Devices > [Device name] > Device settings. 
  • Perform bulk action on Meet devices
  • Perform command on Meet device

You can also view additional fields related to these new events, including: 
  • Device ID 
  • Resource ID(s) for Serial Number 
  • Device type (will always be ‘meet’) 
  • Action(s) (if applicable) 
  • Setting name (if applicable) 
  • And, if applicable, additional information, such as the meeting code and more. 
Note that some fields are not visible in the log viewer by default; you can add additional fields using the “Manage columns” button.



In the coming weeks, you will be able to create, change, and delete application settings under “Application Settings”. All changes to settings found in the Admin console under Devices > Google Meet hardware > Settings will be audited here. We will share more details in the coming weeks. 

Additional details 

In the coming months, we are removing all events under the “HANGOUTS DEVICE SETTINGS” event type since the product name is obsolete, and the new events will include this information and even more data. Prior to their removal, you’ll still be able to filter for these events, however new activity will be only captured under the new “GOOGLE MEET HARDWARE” events.


 This table has more details:

New Event name 

Associated Actions 

Perform command on Meet device

  • Reboot 

  • Connect to Meeting 

  • Mute 

  • Hangup 

  • Run Diagnostics 

  • Passcode viewed 

Perform bulk action on Meet devices 

  • Download device information

  • Bulk update devices

  • Reboot

  • Connect to Meeting

  • Mute

  • Hangup


*Audit logs will also be created for the individual devices included in a bulk action.

Change properties on Meet device 

Occupancy detection, noise cancellation, etc.

Change lifecycle state on Meet device 

Provision or deprovision a Meet device

Change OU membership of Meet device 

Moving a device from OU to OU


 Getting started 

  • Admins: Visit the Help Center to learn more about admin log events. 
  • End users: There is no end user impact or action required. 

Rollout pace 

Important note: The new log events will be available in the user interface via the Event filter drop-down under “Google Meet Hardware” beginning July 7, 2025, however data will remain under the old log events (“Hangouts Device Settings”).Data will become available under the new log events starting July 21, 2025. You can use the time in between to update any scripts or rules to align with the new log events. 


Availability 

  • This update impacts all Google Workspace customers with Google Meet hardware devices. 

Resources 

Read More

What’s changing 

Gmail now allows users with hardware keys, such as PIV/CAC smartcards, to directly manage their digital signature and encryption certificates within Gmail settings. Prior to this update, admins needed to upload encryption keys for their users – now users can configure their own keys in Gmail, without needing an admin. 

Gmail > Settings > Accounts > Encryption certificates

Additional details 

While Workspace encrypts data at rest and in transit by using secure-by-design cryptographic libraries, client-side encryption ensures that you have sole control over encryption keys and access to your data. Client-side encryption ensures sensitive data in the email body and attachments are indecipherable to Google servers — you retain control over encryption keys and the identity service to access those keys. For more information, check out our original announcement and the Workspace blog. 

Getting started 

  • Admins: In order for your users to add certificates from a hardware key, you must first enable and install the Workspace Hardware Keys application to user machines. 
  • End users: Visit the Help Center to learn more about using hardware keys for encryption. 

Rollout pace 


Availability 


Resources 

Read More

What’s changing 

Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls, specifically: 
  • Admins can now select which specific settings require multi-party approval. 
  • Admins can choose separate multi-party approval settings for actions that are supported via API and the admin console, such as configuring single-sign on with a third-party identity provider. 
  • Super admins can now delegate specific admins to approve MPA actions using the new multi-party approval role for admins.
You can configure multi-party approval on a per action basis by going to Security > Authentication > Multi-party approved settings in the Admin console


Account > Admin Roles 

Who’s impacted 

Admins 

Why it’s important 

Multi-party approval adds an extra layer of security for sensitive actions taken in the admin console by ensuring sensitive actions are not implemented in a silo and, more importantly, helps prevent unauthorized or accidental changes from being made. 

We understand each customer has their own unique definition of security and what constitutes a high-risk action. By introducing more granular controls, we’re giving our customers the authority to decide what features should be subject to multi-party approvals and who has the authority to review these actions, in a way that works best for them, rather than the experience being “all or nothing”. 

Additional details 

To further strengthen security around sensitive actions, admins now require both 'reviewer' and 'requester' privileges for a given action to conduct its MPA review. This ensures that the approving admin possesses the direct authority to perform the action themselves, reinforcing the integrity of the approval process and preventing approvals from individuals with inadequate underlying permissions. 
 

Getting started 

  • Admins: This feature is available for eligible Workspace customers with two or more super admin accounts. Multi-party approval is OFF by default and can be turned on in the Admin console by going to Security > Multi-party approval settings. Visit the Help Center to learn more about multi-party approval for sensitive actions and pre-built admin roles.
  • End users: There is no end user impact or action required.

Rollout pace 

Availability

  • Available to Google Workspace 
    • Enterprise Standard and Plus 
    • Education Standard and Plus 
  • Also available to Cloud Identity Premium customers 

Resources 

Read More

What’s changing

In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025.

This week, as part of a shift in our offerings, we will begin removing references to the Gemini Enterprise, Gemini Business, AI Meetings & Messages, and AI Security add-ons from the Subscriptions page within the Admin console (Menu > Billing > Subscriptions). This change will apply to customers whose Workspace edition now includes all functionality previously available with these add-ons. 

For example, if you had a Workspace Business Standard or Enterprise Standard subscription and a Gemini Business add-on, the add-on is no longer needed since the applicable AI features are now included in your Workspace subscription.

Important note: There will be no disruptions in service or changes in feature availability with this change. This change will have no effect on your bill.

Getting started

  • Admins: No action is needed – we will make these updates to the Subscriptions page automatically. 
  • End users: There is no end user impact or action required.

Rollout pace

  • This update will begin taking effect starting June 25, 2025 and may take several weeks to rollout for affected customers.

Availability

  • This update impacts Google Workspace customers who previously purchased Gemini add-ons

Resources

Read More

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Admins can now deploy Context-Aware Access for the NotebookLM mobile app 
Earlier this year, we introduced the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM. This week, we’ve expanded this to the NotebookLM app, which enables admins to set up access levels for the NotebookLM app based on a user’s identity and the context of the request (location, device security status, IP address). | Rolling out now to Rapid Release and Scheduled Release domains. | Context-Aware Access is available for Google Workspace Enterprise Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Plus, and Cloud Identity Premium customers. | Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off. 

Introducing a new video player experience in Google Drive on Android devices 
Last year, we announced a smoother, more modern video player on the Google Drive web experience. This updated look and feel is now available when watching Drive videos on your Android device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive. 

Improving the file upload experience on Android and iOS devices 
To improve Google Drive's mobile upload experience, we've launched more fine grained controls and proactive status updates. Starting this week, you’ll notice updates to: 
  • The initial upload screen where you can adjust the file’s name and location. 
  • The progress bar that tells you how many items are uploading and how long it will take. 
  • The Upload Tab where you can see all pending or recently completed uploads. 
Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about uploading files & folders to Google Drive.
Improving the file upload experience on Android and iOS devices
Support for file and people smart chips now available with Google Sheets API
Last month, we introduced the ability to take basic actions to create and modify tables via the Google Sheets API. This week, we’re expanding the API functionality to include the ability to write and read file and people smart chips. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Developer Documentation to learn more about the Google Sheets API.

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
    Google Meet now offers customizable caption styling
    You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you. | Learn more about caption styles in Meet. 

    Adding new admin settings to control Google Form responses 
    Admins can now independently control two distinct settings: whether users in their domain can respond to forms created externally, and whether users in their domain can share forms with external recipients. | Learn more about admin controls for Google Forms.

    Create a Google Vid from Google Slides 
    At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers. | Learn more about creating a Vid using Slides. 

    Data migration log events are available in the Admin console 
    Beginning this week, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: Who started a migration, What data is being migrated and When the migration was set up or executed, and more. | Learn more about Data migration log events. 

    Generate charts and valuable insights using Gemini in Google Sheets in additional languages 
    Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: Spanish, Portuguese, Japanese, Korean, Italian, French and German. | Learn more about language expansion for Gemini in Sheets. 

    The Gemini app is now available to all education users
    We are expanding support for the Gemini app for Google Workspace for Education users of all ages. | Learn more about the Gemini app for education users.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).


    Read More

    What’s changing 

    Beginning today, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: 
    • Who started a migration 
    • What data is being migrated 
    • When the migration was set up or executed, and more. 
    Log events give admins clear insight into data migration activities in their organization, providing insights into who initiated the migration, the type of data involved, the migration progress, and even allows for proactive issue triaging and resolution. 

    For Google Workspace customers with access to the security investigation tool, you can find more information on each migrated object, troubleshoot issues, create custom rules, and more. And for select Google Workspace customers, log events can be exported to BigQuery for further analysis and custom reporting. See below for more information on availability.

    Data migration log events in the security investigation tool

    Getting started

    Rollout pace

    • Data migration log events in the security investigation tool: Available now.
    • BigQuery exports: Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

    Availability

    The audit and investigation tool is available for all Google Workspace customers.

    The security investigation tool is available for Google Workspace:
    • Enterprise Standard and Plus
    • Education Standard and Plus
    • Enterprise Essentials Plus
    • Frontline Standard
    • Cloud Identity Premium

    Exporting logs to BigQuery is available for Google Workspace:
    • Enterprise Standard and Plus
    • Education Standard and Plus
    • Enterprise Essentials Plus
    • Frontline Standard

    Resources

    Read More

    What’s changing

    Following last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses. 

    Specifically, admins can now independently control two distinct settings: 
    • Whether users in their domain can respond to forms created externally. 
    • Whether users in their domain can share forms with external recipients. 
    This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions. 

    Getting started 

    • Admins:
      • The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally. 
      • There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies. 
      • To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.” 
      • To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.” 
        • If ON, users in the domain will continue to be able to respond to external forms. 
        • If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms 
      • Visit the Help Center to learn more about managing external sharing for your organization.
    • End users: There is no end user setting for this feature. 
    new admin settings to control Google Form responses

    Rollout pace

    Availability 

    • Available to all Google Workspace customers 

    Resources 

    Read More

    What’s changing

    The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. Admins can migrate email from Microsoft Exchange Online to Gmail directly from the Admin console in a few easy steps. This also includes the ability to run delta migrations, which will intelligently  bring over new emails from the source without duplicating previously migrated content. This allows admins to migrate email data into Workspace at scale, in a secure, reliable, and efficient manner, helping to streamline the transition to Workspace.

    Additionally, we’ve added the ability for admins to migrate users’ calendars and calendar events from Microsoft Exchange Online to Google Calendar (available in open beta). This content can be migrated separately or simultaneously with email content. We’ve also increased the number of users whose emails and calendar events can be migrated to 250 users at a time.

    Example of a completed migration


    Additional details

    You can find more information in our Help Center about migrating other forms of data from different types of source accounts.

    Getting started

    Rollout pace

    Availability

    Available for Google Workspace:
    • Business Starter, Standard, and Plus
    • Enterprise Starter, Standard, and Plus
    • Enterprise Essentials
    • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on, Endpoint Education add-on
    • Frontline Starter

    Resources


    Read More

    What’s changing

    Beginning today, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. As with other data, Admins have the flexibility to configure controls for EU processing, US processing, or both, including granular settings down to the organizational unit (OU) level.


    Who’s impacted

    Admins

    Why it matters 

    Data regions are critical for ensuring many customers can meet their own internal requirements, as well as other legal, regulatory, and data sovereignty requirements by controlling the geographical location of their data at rest. Expanding these controls to Gemini features in Google Workspace allows our customers to adopt Gemini features broadly in their organization with confidence  that their data is being processed and stored in the location they require.

    Getting started

    Read More

    What’s changing 

    Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings.

    Policy compliance log events in the security investigation tool

    Who’s impacted

    Admins

    Why it’s important

    Policy compliance log events help admins quickly generate detailed reports of users assigned to specific data regions, which are critical for ensuring and providing data region settings are in line with internal policies and external regulatory guidelines. Querying these logs in the security investigation tool streamlines the auditing process, saving time and effort.

    Getting started

    Rollout pace

    Availability

    Available for Google Workspace:

    Resources


    Read More

    What’s changing 

    Beginning today, Admins can use the Microsoft Graph API to enable Calendar interoperability with Microsoft Office 365. The Graph API will replace the existing Exchange Web Services (EWS) API, which will no longer be supported by Microsoft beginning October 1, 2026 – we recommend that admins update their interop configuration to Graph API as soon as possible. 

    Admins can configure interoperability via the Graph API in the Admin console by going to Apps > Google Workspace > Calendar > Calendar Interop Management > Exchange availability in Calendar > Allow Google Calendar to display Exchange user availability. The user interface has also been streamlined and admins can easily select an endpoint from a drop down list, and enter other details like the specific Microsoft domain that should be connected to Calendar, and specify role accounts for user availability and resource booking.

    Quickly select your endpoint type from the new drop down list


    Enter additional details, like the Microsoft domain you want to connect to and role accounts.




    We’ve also made additional updates to improve the overall admin experience, including additional user interface updates and troubleshooting — keep reading for more information.


    Who’s impacted

    Admins


    Why it’s important

    These updates will ensure calendar interoperability continues after support for EWS ends and improve the overall experience for configuring and managing interoperability for admins. Additionally, the Graph API allows admins to grant access to Exchange calendar data only, ensuring access isn’t too broadly scoped. 


    Additional details

    • Also included in this update are the following improvements:
    • Admins can use the same role accounts for user availability and resource booking when configuring their Graph API interop setup.
    • We’re making it easier for admins to troubleshoot errors encountered while setting up interoperability. Admins can now see detailed information each step of the way which will help them work through potential issues in the setup configuration.
    • The overall Admin user interface has been streamlined as well. Admins can define which domains are supported by which endpoint, and this information is neatly listed in a table. This makes it easily scannable and actionable, and helps avoid unnecessary queries trying to get the availability of users who are not part of a domain covered by the interop setup.
    Apps > Google Workspace > Settings for Calendar > Calendar Interop management

    • If admins select EWS, or have existing endpoints set up using EWS, they will see a reminder banner that EWS will no longer be supported by Microsoft and to use the Graph API instead.

    Getting started


    Rollout pace


    Availability

    Available for Google Workspace:
    • Business Starter, Standard, and Plus
    • Enterprise Starter, Standard, and Plus
    • Education Fundamentals, Standard, and Plus
    • Frontline Standard and Plus
    • Nonprofits

    Resources





    Read More

    What’s changing

    Beginning today, the New Data Migration service can be used to migrate files from Microsoft SharePoint Online to Google Drive. This allows admins to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

    You can start and complete a migration in a few simple steps:

    • Connect to your SharePoint Online account from which you want to copy data.
    • Specify which sites you want to copy data from and which Drive folders should contain the copied data.
    • Specify users and groups whose permissions should be copied.

    Example of a running Microsoft SharePoint Online migration



    This feature is available in open beta, which means no additional sign-up is required.


    Additional details

    • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
    • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
    • Delta updates are available to migrate newly added or updated files.

    Getting started

    Rollout pace 


    Availability

    Available for Google Workspace:
    • Business Starter, Standard and Plus
    • Enterprise Starter, Standard and Plus
    • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
    • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
    • Nonprofits

    Resources


    Read More

    What’s changing 

    Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion. 

    Instead, admins can use the Google Workspace Migration for Microsoft Exchange (GWMME) data migration tool to perform these migrations. This tool can be run on Windows machines and supports migration from Microsoft on-premises Exchange servers. We highly recommend all admins to start leveraging Google Workspace Migration for Microsoft Exchange as soon as possible.

    You’ll see warning banners letting you know that support for on-premises Microsoft Exchange data migration will be ending on May 31, 2025 and to use Google Workspace Migration for Microsoft Exchange instead


    Additional details

    If you need to migrate Microsoft Office 365 content from online sources, you can use the Microsoft Exchange Online to Google Workspace tool, part of our new Data migration service.

    Getting started

    • Admins: Visit the Help Center to learn more about the Google Workspace Migration for Microsoft Exchange data migration tool.
    • End users: There is no end user impact or action required.

    Rollout pace

    • This change will take effect May 31, 2025

    Availability

    • This update impacts all Google Workspace customers

    Resources


    Read More

    [Update - June 5, 2025]: Rollout is complete.
    [Update - May 8, 2025]: This enforcement of these settings is anticipated to start on May 22, 2025. We will share another update in the coming days to provide final confirmation and further details about the rollout.

    What’s changing

    Starting today, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, “Gemini conversation history” will be ON and ”Conversation retention” will be set to 18 months (inline with current behavior). 

    Generative AI > Settings > Gemini app > Gemini conversation history


    Who’s impacted

    Admins and end users

    Additional details

    • If "Gemini conversation history" is OFF, chats are saved in user accounts for up to 72 hours. This lets Google provide the service and process any feedback. This chat activity won’t appear in a user’s Gemini Apps Activity.
      • Regardless of whether the Gemini app history is on or off, content in chats adheres to enterprise privacy and security protections as described in the Google Workspace Terms of Service. You can also learn more in the Privacy Hub. 
      • If you turn the setting from ON to OFF, existing user conversation history from before the setting is turned OFF is stored for the length of time specified by the "Conversation retention" setting.
    • This update will not impact your current Gemini app service setting.
    • This update will not impact Gemini in Workspace apps (e.g., Gemini in Gmail).

    Getting started

    • Admins: 
      • Review and update the "Gemini conversation history" settings before we enforce these settings (expected by the end of May 2025). Visit the Help Center to learn more about configuring Gemini app conversation history settings for your users.
      • If no changes are made, the default settings will apply: “Gemini conversation history” set to ON and "Conversation retention” set to 18 months. Activity older than 18 months will be automatically deleted.

    • End Users: 
      • Users cannot override the Gemini conversation history settings configured by their admin.
      • These admin settings will override any individual user changes previously made to their Gemini Apps Activity settings (gemini.google.com or Gemini mobile app).

    Rollout pace


    We will publish a separate Workspace Updates blog post once we begin to enforce these settings, which is expected by the end of May 2025.


    Availability

    • Available for all Google Workspace users with access to the Gemini app.

    Resources


    Read More

    Useful Links

    Join the official community for Google Workspace administrators

    In the Google Cloud Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

    Learn about more Google Workspace launches

    On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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