HCDE Artificial Intelligence Usage Regulations and Procedures

This repository contains the official Artificial Intelligence Usage Regulations and Procedures document developed for the Harris County Department of Education (HCDE). It outlines guidance, regulations, and best practices for the responsible use of AI technologies by HCDE staff, students, and stakeholders.

📄 About the Document

The AI Usage Regulations and Procedures document provides:

• Acceptable use policies for AI tools in academic and administrative contexts
• Governance structure and approval workflows
• Data privacy, security, and regulatory considerations
• Guidance on mitigating algorithmic bias
• Training recommendations and accountability measures

The goal is to support innovation while maintaining ethical and legal compliance in educational environments.

🔍 Use Cases

This document is intended for:

• Public school districts seeking a model AI policy
• Academic researchers exploring AI governance in K–12
• IT and administrative staff planning to implement AI tools
• Legal and compliance teams in educational institutions

📜 License

This work is distributed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License (CC BY-NC-SA 4.0).

You are free to:

• Share — copy and redistribute the material in any medium or format
• Adapt — remix, transform, and build upon the material

Under the following terms:

• Attribution — You must give appropriate credit.
• NonCommercial — You may not use the material for commercial purposes.
• ShareAlike — If you remix, transform, or build upon the material, you must distribute your contributions under the same license.

See the full license here: https://creativecommons.org/licenses/by-nc-sa/4.0/

📂 Repository Contents

• HCDE_AI_Usage_Regulations.pdf — Final formatted document
• HCDE_AI_Usage_Regulations.md — Markdown version of the policy
• CHANGELOG.md — Record of document revisions and updates
• LICENSE — The Creative Commons license text
• README.md — This file

💡 Contributing

If you would like to suggest improvements or adaptations for your district, feel free to open an issue or submit a pull request. Contributions aligned with public sector ethics and educational equity are especially welcome.

🙏 Acknowledgments

Created by David Sumner for the Harris County Department of Education, with input from educators, technologists, and