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Candidate risk detector for hiring teams
Candidate risk detector for hiring teams
Automatically detect suspicious applicants using IP and phone verification to protect your recruiting process.
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Overview
__Built by: __Casey Firey, Talent Strategy and Operations @ Zapier
Managing a remote recruitment process can be challenging, especially with the rise in fraudulent job applications. Candidates misrepresenting their location, using AI to generate resumes, or applying from restricted countries can waste your team's time and create security risks. For recruiting managers, these deceptive practices lead to inefficient workflows and potential compliance issues that could have been avoided.
The candidate risk detector for hiring teams template transforms your recruitment process by detecting potential fraud before your recruiters spend valuable time interviewing candidates who shouldn't make it that far. This automation runs sophisticated checks on IP addresses, phone numbers, and other metadata, comparing them against information provided in applications to identify mismatches and suspicious patterns. By flagging high-risk candidates early, you'll save time, enhance compliance, and give your recruiting team confidence in who they're talking to.
Why build an automated candidate fraud detection system?
- Protect your recruitment process from fraudulent applicants, saving time and resources that would otherwise be wasted on unsuitable candidates.
- Enhance compliance and security by automatically flagging suspicious applications before they progress to interview stages.
- Customize risk assessment criteria to match your organization's specific needs, ensuring the system adapts to your unique hiring requirements.
What key features come with the Screen Job Candidates for Fraud Signals template?
- Automated risk assessment — Evaluates candidate data such as IP addresses and phone numbers against predefined criteria to identify potential fraud signals without manual intervention.
- Real-time Slack notifications — Alerts recruiters immediately when high-risk or moderate-risk candidates are detected, enabling swift decision-making.
- Detailed audit trail — Logs comprehensive notes in your applicant tracking system for each candidate, providing a clear record of risk assessments for compliance purposes.
- Multi-API integration — Leverages various fraud detection APIs to analyze candidate information, ensuring thorough evaluation of potential fraud signals.
- Customizable risk criteria — Allows you to define what constitutes high, moderate, or no risk based on your organization's policies and requirements.
Who should use this template
A candidate fraud detection system is perfect for:
- Recruiting Managers → Streamline your screening process and ensure only genuine candidates proceed to the interview stage.
- Remote Hiring Teams → Gain confidence in candidate authenticity when face-to-face verification isn't possible.
- HR Departments → Protect your organization from potential security risks by identifying suspicious applications early.
- Compliance Officers → Maintain hiring standards and create audit trails that document your due diligence in candidate screening.
- Tech-Savvy Recruiters → Leverage automation to enhance your efficiency without adding manual work to your plate.
How does this template work?
This template builds you a candidate fraud detection system. Here's how it works:
- The process starts when a candidate reaches the "Screen" or "Job Fit" stage in your applicant tracking system
- The system collects the candidate's IP address and phone number for analysis
- It utilizes APIs like IP-API for geolocation and Veriphone for phone validation
- A Code by Zapier step evaluates these data points against your risk criteria
- Candidates are categorized into risk levels (high, moderate, or none)
- High-risk candidates trigger immediate Slack notifications to the recruiting team
- Moderate-risk candidates also receive Slack alerts with caution advisories
- All candidates have notes updated in your ATS for audit purposes
- Recruiters can focus on genuine candidates while suspicious applications are flagged
You'll find detailed setup instructions in the template.
Don't waste valuable time interviewing candidates who may not be who they claim to be. With this automation, you'll detect potential fraud early, protect your recruitment process, and give your team more confidence in who they're talking to.
Frequently asked questions
Does this Zapier automation require coding skills?
No coding skills are required. The setup uses Zapier's no-code editor, and you can follow step-by-step instructions to configure the automation.
Where is the data from the fraud detection process stored?
Data is securely stored within your applicant tracking system and any connected applications like Slack for notifications, ensuring compliance and ease of access.
How customizable is the candidate fraud detection system?
The system is highly customizable. You can adjust risk criteria based on your organization's needs, ensuring the automation aligns perfectly with your recruitment policies.
Can I use a different recruitment platform instead of Ashby?
Yes. This automation works with other applicant tracking systems like Greenhouse or Lever. Zapier supports thousands of apps, making it easy to adapt the workflow to your existing stack.