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Set up your first integration
Quickly connect Calendly to Wave with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Wave - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Create Customer" in Wave.
You’re connected!
Zapier seamlessly connects Calendly and Wave, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite
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Practical ways you can use Calendly and Wave
Invoice creation for new client meetings.
When a new client schedules an appointment via Calendly, Zapier automatically creates a customer and draft invoice in Wave. This ensures a seamless client onboarding process and faster billing, saving you time and reducing manual data entry errors.
Business OwnerLog client data collected in Calendly.
When a client schedules a meeting in Calendly, Zapier triggers a workflow to generate a sales tax or record-related input into Wave for accurate client-facing data synchronization. This makes sure all relevant meeting and billing details are logged correctly for future analysis and reporting.
Data ScienceTrack missed project reviews.
Stay updated on missed project deadlines. Zapier tracks when invitees mark their Calendly scheduled project meetings as no-shows and then logs an entry in Wave by recording the no-show as a note or transaction. This keeps your project records accurate and transparent.
Project ManagementLearn how to automate Calendly on the Zapier blog
Learn how to automate Wave on the Zapier blog
Frequently Asked Questions about Calendly + Wave integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Wave
How do I start integrating Calendly with Wave?
To begin integrating Calendly with Wave, you will first need to connect both apps through our platform. Make sure you have accounts for both Calendly and Wave, and then follow the setup instructions in our app integrations section.
What are the triggers available for Calendly in an integration with Wave?
In an integration with Wave, the available triggers from Calendly include 'Invitee Created' and 'Invitee Canceled'. These triggers can initiate actions in your connected Wave account, such as creating a new invoice or updating a client record.
Can I create custom actions in Wave using data from Calendly?
Yes, you can create custom actions in Wave using data from Calendly. For instance, when a new event is scheduled in Calendly, you can automatically generate an invoice or add a new contact in your Wave account using our integration platform.
Is it possible to sync my Calendly invitees as clients in Wave automatically?
Yes, it is possible to automatically sync invitees from Calendly as clients in Wave. By setting up the appropriate action on our platform, invitee information can be transferred to your client database seamlessly.
What happens if an event is canceled or rescheduled in Calendly after being processed by Wave?
If an event created through Calendly is canceled or rescheduled, you can set up specific triggers so that changes reflect immediately in associated records or invoices within your Wave account.
Can I track payments from my scheduled events on Calendly via my Wave account?
While direct tracking of payments isn't possible through scheduling alone, we help facilitate this by enabling automated billing processes where invoices generated through scheduled events reflect payment status once updated manually.
Do I need technical skills to integrate these apps effectively?
No technical skills are required to integrate these apps. Our user-friendly interface guides you through setting up the connections and specifying triggers and actions without the need for coding knowledge.
