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Set up your first integration
Quickly connect Google Drive to Xero with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Google Drive with Xero - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "New File" from Google Drive.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Google Drive and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Drive
Try ItTriggerPolling- Drive
- Folder
Try ItTriggerPolling- FileRequired
- Convert to Document?
- File Name
- Drive
- Folder
ActionWrite- Drive
- Folder
- Folder NameRequired
ActionWrite
- Drive
- Folder
- Include Deleted Files?
Try ItTriggerPolling- Drive
- Folder
- Include_deleted
Try ItTriggerPolling- Drive
- Folder
- FileRequired
- Convert to Document?
- File Name
- File Extension
- Idempotency_key
ActionWrite- FileRequired
- Drive
- Folder
ActionWrite
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Practical ways you can use Google Drive and Xero
Store payment records in Google Drive
When a new payment is received in Xero, Zapier automatically saves a corresponding record in Google Drive. This workflow ensures that financial documentation is centralized and easily accessible, enhancing organization and reducing manual effort for business owners.
Business OwnerTrack expense records efficiently
Each time a new expense claim receipt is generated in Xero, Zapier uploads the record to Google Drive. This automation simplifies expense tracking and keeps files secure and easy to access, aiding engineers who oversee team budgets.
EngineeringStore project invoices in Google Drive
When a new project invoice is created in Xero, Zapier saves it automatically to a specified Google Drive folder. This helps project managers ensure invoices are readily available for review or sharing with other team members, cutting down retrieval time.
Project ManagementLearn how to automate Google Drive on the Zapier blog
Learn how to automate Xero on the Zapier blog
Frequently Asked Questions about Google Drive + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Drive and Xero
How do I integrate Google Drive with Xero?
To integrate Google Drive with Xero, you can use our platform to set up custom workflows that connect the two apps. You'll start by selecting a trigger event in Google Drive, such as creating a new file or folder, and an action in Xero, like uploading the document as an attachment to a contact or invoice.
Can I automate moving files from Google Drive to Xero?
Yes, automation can be set up for moving files from Google Drive to Xero using triggers like 'New File in Folder' which will prompt actions in Xero such as adding records or attachments automatically.
What types of files from Google Drive can be used in Xero integrations?
Typically, PDF and image files are used in integrations between Google Drive and Xero. These are often attached to invoices or contacts directly through automated workflows triggered by actions like uploads or updates in your Drive.
Is it possible to update a Xero record with data from a Google Sheet?
Absolutely, you can configure our tool to trigger updates on a Xero record whenever there is new information added or changed in a specific Google Sheet. This is done using triggers like 'New Spreadsheet Row' which then perform predefined actions in Xero.
Are there any limitations on the size of files transferred from Google Drive to Xero?
Generally, while setting up your integration, you'll need to ensure that the file sizes are within limits specified by both platforms. Large files might require compression before they can be seamlessly transferred through our system.
How frequently does the integration sync between Google Drive and Xero?
The frequency of synchronization depends on how you've configured your workflows. Options are typically immediate upon triggering events like file creation or updates but can also be scheduled based on your needs.
Can I restrict which files get shared between Google Drive and Xero?
Yes, you can define specific conditions within our integration settings so that only certain types of files or those residing within particular folders trigger actions that lead them into being processed by Xero.